Office Admin

Clearwater, FL

Full Time

Human Resources

Entry Level

The Office Admin provides comprehensive administrative support to the HR department, executive team, and overall office operations. Serving as a primary point of contact for employees, applicants, vendors, and visitors, this role plays a central part in ensuring a smooth and professional workplace experience. Responsibilities include assisting with recruitment and onboarding, coordinating employee training, supporting employee engagement initiatives, and maintaining compliance with company policies. This position also manages essential office functions such as supply ordering, catering coordination, light cleaning tasks, and general receptionist duties.

Success in this role requires excellent organizational skills, strong attention to detail, discretion when handling confidential information, and exceptional communication abilities. The ideal candidate can multitask effectively, adapt to frequent interruptions, and remain focused while maintaining a positive and professional demeanor.

Primary Job Duties

Assist with recruitment activities, including posting jobs, screening candidates, and scheduling interviews.
Prepare new hire packets, conduct onboarding tasks, and support orientation processes.
Handle front desk/reception duties, including greeting visitors, answering phones, routing calls, and managing mail.
Support office management tasks such as scheduling meetings, ordering supplies, coordinating vendors, and maintaining common areas.
Assist with employee engagement activities, recognition programs, and company events.
Respond to employee inquiries, and escalate issues as appropriate.
Ensure compliance with federal, state, and company employment regulations and policies.
Support various operations department projects, and continuous improvement of HR processes.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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